Leadership Resources When student organization leaders were polled about things they would like resources for, leadership methods were ranked very high. What is presented here are suggested solutions to common problems faced by organization leaders on campus. We hope that these will assist you in avoiding these types of issues, as well as develop methods to solve them in the future. If you have any further questions about any of these suggestions feel free to come by the CSI office in SUB 2000 , call us at 660-785-4222, or email firstname.lastname@example.org.
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Keep records! Standardized forms. End of semester reports.
Officers could complete reports of their responsibilities over the past semester or year. This should include specific events or circumstances from the semester, as well as suggestions for improvement for the position.
Overlap Time in office
It can be helpful to hold elections at a time when the outgoing officers will still be members of the organization for a period of time. This will make them more available if new officers have questions about the position, or need advice on how to handle a situation they are facing.
Outgoing/Incoming officers meet at least twice
It is important that new officers understand what will be expected of them in their new roles. Outgoing officers should meet with the person before they run for the position to understand the aspects of the position. Then, right after the election, they could meet again to discuss nuances of the position, as well as further insight from the outgoing officer that would be more pertinent now that the new officer is elected.
New Executive Board/Old Executive Board meets at least once.
This type of meeting can be hugely helpful for a new executive board to understand how an executive board meeting should run, as well as the types of issues that should be addressed in these types meetings. The functions of this group are very important to the functions of the entire organization, and because of that, they need to know how to effectively work together.
Constitution should include very specific officer duties. This allows for less ambiguity during transition.
The more specificity in governing documents, the less confusion there will be about what the duties of the officers are. With less confusion about roles when coming into positions, the new officers can immediately begin fulfilling their duties rather than questioning what those duties may be.
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Run meetings the same every time (Time, order, and manner).
Try to schedule member meetings for the same time and place every time you have them. It is easier for members to remember, and less of a hassle that switching meetings around unnecessarily. Creating a consistent meeting style makes meetings more efficiently, as well as easier to manage. If the members know what to expect, as well as what is expected of them, there will be less confusion during meetings.
If you use Parliamentary Procedure, educate the members as well as the Eboard.
This relates to the last point. Not all organizations need to use parliamentary procedure for their meetings. If you are unsure whether your organization needs to use this more structured approach, here are some things to consider when making that decision:
Number of members: Larger groups are generally harder to manage without some form of predetermined structure.
lot of formal business (amendments, motions, etc.). Therefore, you may not need the structure of parliamentary procedure. However, if you find that your meetings are hard to run because of member conduct, you have a lot of disagreement within members, or need to conduct a lot of changes to documents; it may be helpful to consider using some form of parliamentary procedure.
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Begins with leaders
It is impossible for members to be motivated if the leaders who represent them do not show enthusiasm about things that are happening within the organization. When the leaders are motivated and willing to work, the members will be in turn.
Get all members involved in decisions making/event planning.
To assist in member motivation, it is important to get all members of the organization involved; to make them feel like they have stock in the organization. Let all members in on decision-making whenever possible. Also, spread out the planning of events to different members. This creates an environment where everyone is invested in the happenings of the organization.
Create a relaxed environment
Many organizations can easily become bogged down in the logistics of maintaining themselves, which can seem monotonous. Being in a student organization can also become stressful at times, especially when tensions rise among members. As a leader, it is important to know when you must be more serious or formal, and when it is acceptable to relax yourself and the rest of the organization. Identify when stressful times are for your members such as recruitment, campus-wide events, or long business meetings. That is when leaders must calm the tension that comes with those events by remaining calm themselves. Reassure your members that you can succeed, and that problems can be fixed.